An invoice is a document a seller sends to a buyer to request payment for goods or services, listing what was supplied, the amount due and when payment is due. Fill in this one online, then print it or save it as a PDF. It works like a simple invoice generator: you type, it totals, you print.
Add your logo, line items, tax, a discount and payment terms. Everything stays in your browser: no signup, no upload, and up to 3 drafts saved on this device.
How to fill it in · Which document? · Invoice examples · FAQ · Invoice guide
Saves automatically in this browser.
Swipe the table sideways to see Rate and Amount →
| Description | Qty | Rate | Amount |
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A single job can need up to four different documents. Here they are in the order you would normally send them:
Guides: learn the step-by-step method, pick wording for due dates, set up a numbering system, or see how invoices and receipts differ.
Designers, writers, developers and photographers billing a project or a block of hours. List each deliverable or the hours and hourly rate, or start from the freelance invoice template. Track your hours first with the free time card calculator.
Trades and independent contractors billing labour and materials separately, with a PO or job number so the client can match it.
Shops and service businesses that need a clean invoice with a logo, tax line and payment terms, without accounting software.
A monthly fee or retainer as one line item, with the period covered (for example, “October 2026 retainer”) in the description.
Goods sold with quantity and unit price, plus a separate ship-to address when the delivery address differs from the billing address.
Send a price up front with the free estimate template or a fixed-price quote template, then turn the agreed lines into an invoice when the work is done.
When the client has paid, confirm it with the free receipt template: amount paid, date, payment method and any balance left.
Need to show the buyer the final price before you ship or start, for prepayment or customs? Use the proforma invoice template.
General information only, not tax, legal or accounting advice. Invoice and tax rules differ by country, state and industry, so check with your local tax authority or an accountant for your situation.
Each line's amount is its quantity times its rate, and the subtotal is the sum of the lines. Any discount comes off the subtotal next, and the tax percentage is then applied to what is left. Here is how a small repair job adds up with a 10% tax rate:
The order matters. If the tax were added before the discount, the same job would come to $475.50, so the client's total would not match a calculation done the usual way. The template uses one tax rate for the whole invoice; if some items are taxed and others are not, ask your accountant how to show them, or bill them on separate invoices. Amounts show two decimal places in the currency you pick (whole yen for JPY).
Ask one question: has the client agreed to a price, and has the work been done or the goods delivered? If yes, send an invoice. It states what the client owes and the date to pay by, and it is the document their accounts team pays from.
If the client is still deciding, send an estimate instead. It sets out what the job is likely to cost, and the figures can change as the work becomes clearer. When you are ready to commit to a fixed price for a clearly defined job, a quote is the better fit.
Two cases sit in between. If you need money before you start, invoice the deposit on its own and bill the balance at the end; the payment terms page has deposit wording you can paste into Notes. If the buyer needs an invoice-style document to arrange payment or clear customs before anything ships, use a proforma invoice. Once the bill is settled, a receipt closes the loop.
You can keep up to three drafts in this browser. + New draft starts a fresh invoice with the next invoice number and carries over your business details, logo, currency and notes, so a monthly bill only needs new dates and lines. A few habits keep repeat billing tidy:
Drafts live in this browser only. Clearing site data or switching to another device removes them, so keep the PDF of every invoice you send.
A template like this one suits you well if you:
You may have outgrown it when:
E-invoicing rules differ from country to country, so check with your local tax authority or an accountant whether they apply to you.
Yes. There is no signup and no fee. You can fill in the invoice, print it, or save it as a PDF in your browser.
No. Drafts and logos are stored in localStorage on your device. Nothing is uploaded to a server.
Click Print / Save PDF, then choose Save as PDF (or your printer) in the browser print dialog. Turn off the browser's headers and footers for a clean page.
Usually your business details, the client's details, a unique invoice number, the invoice date and due date, line items with quantity and rate, any tax, the total due, and how to pay. Some places require extra details, such as a tax registration number.
Give every invoice its own number and never reuse one. A simple sequence such as INV-1001, INV-1002 works well; some businesses add the year or a client code. See the invoice numbering guide for formats.
An invoice asks for payment; a receipt confirms that payment was received. You send the invoice first and the receipt after the client pays.
An estimate or quote proposes a price before the work starts; an invoice requests payment for work or goods already agreed. Use the Estimate / Quote page to switch the labels.
Yes. Enter a percentage in the Tax field. Tax is worked out on the subtotal after any discount, so the total due is subtotal minus discount plus tax. The template does not know your local tax rules, so check the rate and wording you need with your tax authority or accountant.
Yes. Click Clear to remove the sample, add your logo and business details if you want them pre-printed, then choose Print / Save PDF. You get a clean blank invoice with empty line items, ready to print and fill in by hand or reuse as a PDF form for future jobs.
Both. It is a printable invoice template that also calculates for you: type each line's quantity and rate and the amounts, subtotal, tax, discount and total due update as you go. Nothing is uploaded and there is no account. Save it as a PDF or print it when you are done.
Pick USD, EUR, GBP, CAD, AUD, HKD, SGD, JPY, INR or MXN from the currency menu, and the amounts on the invoice are formatted to match. The template does not convert between currencies, so enter your rates in the currency you are billing in.
Your draft stays editable in this browser, but once the client has an invoice it is usually clearer to send a corrected invoice with a new number, or a credit note, than to change the original and resend it under the same number. Rules differ by country, so check with your accountant if you are unsure.
Yes. Add them to the Notes area, where clients expect to find payment information. Include only what they need to pay you, such as the account name and number, plus the sort code, routing number or IBAN your client needs. It also helps to tell clients that you will never change your bank details by email alone, which protects both of you against payment fraud.
Usually you need to agree it in advance, and some countries also set statutory late-payment interest, so check the rules where you and your client are based. State any agreed fee or rate in the Notes. The template does not add a late fee for you. The payment terms page has wording ideas.
It depends on your country, but tax authorities usually expect business records to be kept for several years, so check the period that applies to you. Save the PDF of every invoice you send and back it up. Drafts stored in the browser are not a long-term archive.
Yes, it works in a mobile browser. On a narrow screen the item table scrolls sideways, so swipe to see every column. To save a PDF, use your browser's Print or Share menu. The exact steps depend on your device and browser.
No. If you only invoice now and then, a template that adds up the lines and saves a PDF is enough. Software starts to pay off as your volume grows; the section on when a printable template is enough lists the signs.
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